Windmill Wellness ranch ("us", "we", "our", or "WWR") protects the privacy of individuals served. Federal confidentiality regulations regarding substance addiction treatment are very specific and override any conflicting state/local mandates. There are also strict client/therapist restraints on disclosing client identity and related clinical and health information that applies to our clientele. All these laws and regulations exist to provide clients with the assurance that their problems, their treatment, and their confidences will not be disclosed to anyone without their prior knowledge and consent unless records are under an issued subpoena and court order. Confidentiality is not under the Duty to Warn clause allowing disclosure of information in cases where prevention of or lessening imminent, serious threat to the health or safety of person served or for a crime on the premises or against program personnel.
The Health Insurance Portability and Accountability Act of 1996 mandates that all covered healthcare providers meet compliance by April 14th, 2003. HIPAA laws protect clients’ Personal Health Information (PHI) from being disclosed without consent and electronically on an unsecured site. The difference from 42 CFR Part 2 is that the latter protects substance abuse treatment client rights and, in cases where it is more stringent, over rules HIPAA.
In accordance with HIPPA standards and regulations all employees must respect the privacy of our Clients. It is a priority that we respect the privacy of our Clients. Photographs of our Clients, physical sites, any type of client identifying information are not allowed at any of WWR properties nor may any information be posted online.
Beginning May 8, 2017 every person given an assessment is to receive a Notice of Privacy Practice, including Confidentiality, will be given to the client and a copy will remain in the person’s chart. The Notice includes individual’s rights (HIPAA regulations 42 U.S.C. § 1320d et seq., 45 C.F.R. Parts 160 & 164, and the Confidentiality Law, 42 U.S.C. § 290dd-2, 42 C.F.R. Part 2) pertaining to his or her PHI and records, and how such rights may be exercised. It covers WWR legal duties, describes the types of uses and disclosures that are permitted under this law, and how to file a formal grievance.
This form will be given to ALL persons coming into WWR for an assessment. If admission is authorized, WWR obtains written authorization from the consenter before providing any treatment or medication. The consent form will be dated and signed by the client and the staff person providing the information, and will document that the client received and understood the Client Grievance procedure and the Client Bill of Rights as specified in §448.701 of this title.
WWR counselors and staff do not disclose client confidences, including the names or identities of their clients, to anyone except: a) as mandated by law via a signed court order; b) as permitted by law (including medical emergencies); c) where WWR is a defendant in a civil, criminal or disciplinary action arising from the treatment (in which case client confidences may only be disclosed in the course of that action and following the procedures outlined in the "Confidentiality Policy"); or d) if there is a release previously obtained in writing, and then such information may only be revealed in accordance with the terms of the release. All clients entering treatment are given at intake and requested to sign a Notice of Confidentiality which outlines the above stated Federal Confidentiality Law and Regulations. The original Notice of Confidentiality is maintained in the client's chart and a copy is offered to the client.
WWR shall protect all client records and other client-identifying information from destruction, loss, tampering, and unauthorized access, use or disclosure.
All active client records are stored in ZenCharts and are fully protected.
Information that identifies those seeking services is protected to the same degree as information that identifies clients.
Only personnel whose job duties require access to client records have such access.
Personnel keeps records locked at all times unless authorized staff is continuously present in the immediate area.
WWR ensures that all client records can be located and retrieved upon request at all times.
WWR complies with Federal and State confidentiality laws and regulations, including 42 C.F.R pt. 2 (Federal regulations on the Confidentiality of Alcohol and Drug Abuse Patient Records), Tex. Health & Safety Code Ann. Chapter 611 (Vernon Supp. 2004) (relating to Mental Health Records) and the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
WWR protects the confidentiality of HIV information as required in Tex. Health & Safety Code Ann. § 81.103 (Vernon 2001) (relating to Confidentiality; Criminal Penalty). If disclosed in the initial assessment, documentation occurs. If disclosed to medical staff, HIV status is documented on the History and Physical for medical purposes only. No other documentation is necessary, and no other disclosure is required by staff unless client processes in group or individual session of or relating to medical status.
WWR does not deny clients access to the content of their records except as provided by Tex. Health & Safety Code Ann. § 611.0045 (Vernon Supp. 2004) and HIPAA.
Effective date: August 13, 2018
Windmill Wellness Ranch ("us", "we", or "our") operates the https://windmillwellnessranch.com website (the "Service").
This page informs you of our policies regarding the collection, use, and disclosure of personal data when you use our Service and the choices you have associated with that data.
We collect several different types of information for various purposes to provide and improve our Service to you.
While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you ("Personal Data"). Personally identifiable information may include, but is not limited to:
We may also collect information how the Service is accessed and used ("Usage Data"). This Usage Data may include information such as your computer's Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.
Cookies are files with small amount of data which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device. Tracking technologies also used are beacons, tags, and scripts to collect and track information and to improve and analyze our Service.
You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.
Examples of Cookies we use:
Windmill Wellness Ranch uses the collected data for various purposes:
Your information, including Personal Data, may be transferred to — and maintained on — computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from your jurisdiction.
If you are located outside United States and choose to provide information to us, please note that we transfer the data, including Personal Data, to United States and process it there.
Windmill Wellness Ranch may disclose your Personal Data in the good faith belief that such action is necessary to:
The security of your data is important to us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.
We may employ third party companies and individuals to facilitate our Service ("Service Providers"), to provide the Service on our behalf, to perform Service-related services or to assist us in analyzing how our Service is used.
These third parties have access to your Personal Data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.
We may use third-party Service Providers to monitor and analyze the use of our Service.
We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.
Our Service does not address anyone under the age of 18 ("Children").
We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your Children has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from children without verification of parental consent, we take steps to remove that information from our servers.